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Administrative Assistant

Vacancy Details

Reference No.

SP3-6054

Synopsis

The incumbent will provide administrative support to the MBChB and the BSc(med) Programmes, as well as, to the BMedSc(Hons) programmes in the Dept in the Department of Integrative Biomedical Sciences.

Description

  • Provide administrative support to the departmental undergraduate Course Convenors + Co-Convenors
  • Provide administrative support to the departmental Honours Convenors
  • Administrative support across the course codes of the Department (marks processing, scheduling of classes, control of course materials, drawing up time-tables for undergraduate students) for 2nd and 3rd UG courses (approx. 450 students),
  • Administrative support across the Honours programmes of the Department (marks processing, scheduling of classes, control of course materials, drawing up time-tables, approx. 30-40 students),
  • Co-ordinating liaison between faculties / departments / divisions
  • Responding to student and staff queries relating to the undergraduate and Honours programmes facilitated in the department
  • Administration of Student support
  • Administrative support for student research days
  • General Administration and support for the Department of Integrative Biomedical Sciences
  • Administration of student assessments & exam activities
  • HR administration of appointment and monthly payments of facilitators
  • Third Party administration

Requirements

  • Matric (Grade 12) Grade 12 certificate and advanced recognised computer proficiency course
  • Post-matric qualification relevant to secretarial work and/or office administration and certificate for computer proficiency course
  • 3 – 5 years undergraduate experience (preferably in the Faculty of Health Sciences)
  • Working knowledge of Vula, Marks Processing, Scheduling of Classes and PeopleSoft
  • Excellent written and verbal communication skills
  • High level of computer literacy (MS Office Suite, Database Management, Email, Internet Explorer)
  • Ability to be pro-active and show initiative
  • A demonstrated ability to perform multiple tasks efficiently, to prioritize and to follow-up on matters
  • Meticulous attention to detail
  • Excellent organisational skills

Kindly note that if you havent received feedback within in 2 weeks of submitting your application, consider it as unsuccessful 

Position Type

Temp 6 - 9 months

Work Level

Mid-Level

Salary

Market Related

Industry

Academic

Salary Type

Annually

Package

Cost To Company

Affirmative Action

No

Geographic Location

Western Cape - Southern Suburbs (Cape)