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Logistics and Administrative Coordinator

Vacancy Details

Reference No.



A position has become available for a Administrative & Logistics Assistant to be based in Stellenbosch Cape Town. If you are interested and meet the below requirements kindly respond with your most recent CV.


• Invoice clients
• Internal stock transfers
• Processing supplier invoices
• Processing storage and transport invoices
• Compiling, submitting and sending contracts to suppliers and clients
• Compiling, submitting and sending internal contracts
• Collecting signed contracts and submitting them on internal system
• Managing the monthly NEDBANK audit by collecting and saving Proof of deliveries (POD’s) invoices and signed contracts
• 6-month reconciliations
• Monthly commission reports
• Stock control and weekly stock reports
• Collecting documentation to add new suppliers and clients to our existing book
• Handling of daily queries from team, suppliers, clients and transporters
• Negotiate rates with transporters
• Communication with suppliers and loading points
• Follow-up with transporters to determine ETA
• Updating system from loaded to delivered
• Adding new transporters to our existing book and ensuring GIT insurance is in place
• Develop relationships with transporters, clients and suppliers
• Compile transport contracts using templates
• Good communication with clients keeping them informed about the status of the cargo
• Identifying key role players at loading and off-loading points
• Daily administration function – feed all load data into computer database; reconciliation of PODs and loading weights
• Weekly planning of truck movements and stock delivery


• At least 2 years’ experience in a Logistics role
• Relevant degree will count in the candidate's favour

*Must be fluent in Afrikaans*

Key skills:

• Analytical
• Excellent Excel skills
• Excellent customer service
• Good planning and organisational skills
• Ability to work in a team
• Good attention to detail
• Ability to work accurately and efficiently
• Excellent communication skills. Well versed in e-mail etiquette and MS Outlook with good writing skills.
• Prepared to be available for cell phone queries and problem solving after office hours.
• Negotiating skills.

Consult with:

• Customers
• Traders
• Transporters
• Suppliers
• Team members

Kindly note that if you havent received feedback in 2 weeks, consider your application as unsuccessful 

Position Type


Work Level



Market Related



Salary Type



Cost To Company

Affirmative Action


Geographic Location

Western Cape - Stellenbosch