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Corporate Space Planner / Designer

Vacancy Details

Reference No.

NM15-44349

Synopsis

A leading financial services provider is looking to employ a Corporate Space Planner / Developer who will be required to ensure appropriate office designs are implemented , that the office space is utilised optimally and the facilities environment is maintained to provide efficient and effective use of the built environment to support and enable business and all activities.

Description

Facilities layout design and implementation:

  • Develop a clear brief of requirements from internal clients requiring new or altered office layouts
  • Make recommendations in terms of finishes as per approved Corporate Brand
  • Request or provide quotations from office moves / installations / relevant furniture etc.
  • Develop effective and efficient office layout designs in Revit/ AutoCAD based on the approved client brief
  • Ensure designs comply with regulations, are within the standards of the company and meet the client requirements
  • Utilising project management principles and approach, plan, cost and coordinate the implementation of new adjusted office layout designs according to signed off plans. This includes:
  • Provision of details working drawings to internal departments such as IT and telecoms as well as external contractors, such as engineering, removal contractors, signage contractors and cleaning contractor
  • Schedule office relocation and installation activities and issue to all parties
  • Communicate plans and schedule moves with the internal client
  • Oversee and coordinate office implementations and relocations through to completion
  • Develop snag plan post implementation and ensure client sign-off project
  • Provide regular progress reports to stakeholders and manage risks and costs on implementation projects
  • Update and maintain office layouts in the Revit/ CAD database (master drawings) after implementation projects are complete
  • Provide input to and update internal rental recovery process
  • Survey office spaces and update/maintain existing Revit/CAD plans where required
  • Ensure all office space environments comply with relevant legislation (OHSact) and building regulations (and related codes)
  • Monitor and report on building occupation (including dentistry) and costs
  • Provide support to the Building Services Manager in respect of facility planning duties as required
  • Produce presentation boards of designs with regards to aesthetic office upgrades
  • Draw disciplines to enhance the function safety and aesthetics of interior spaces
  • Specify material, finishes and furnishings (lights, floorings, wall covering and artwork)
  • Assist with business case motivations for special projects
  • Inspection after internal moves and completion of customer survey with experience of service
  • Ensure office plans (including emergency evacuation plans) are up to date and back-up at the end of each calendar month

 Facilities Management Coordination - construction:

  • Scheduling and supervision of general building maintenance activities for planned and unplanned work (construction related services) such as tiling, plastering, painting, office furniture, carpeting and so forth. This is to include:
  • Work specification
  • Planning activities and determining budget
  • Compilation of task schedule for contractors
  • Drafting of technical specifications and scope of work to be executed per trade
  • Engagement with and appointment of contractors
  • Ensuring internal stakeholders (office occupants) are informed of work
  • Ensure work is completed as per schedule, time, cost and specification
  • Undertake regular building and office environment inspections to identify maintenance and repair work
  • Undertake regular building audits to verify
  • Legislation and building regulation compliance
  • Condition of the build environment (structural as well aesthetic)
  • Provide to the Facilities Manager regular reporting which will include, amongst others:
  • Weekly activities
  • Monthly services
  • Financial (recoveries, maintenance, repairs, projects)
  • Maintenance and repair stats
  • Project progress, risk and issue reports
  • Building inspection and audits on a quarterly and annual basis
  • Manage artwork and valuation and ensure safekeeping of art
  • Undertake regular building and office environment inspections to identify maintenance and repair work

Managing by Project Approach:

All activities (planning, specifications, execution of work, communication, contractor engagement and so forth) is to be undertaken in a Project Management way as described below:

  • Using and working according to the business ITS project management framework, the incumbent is to take responsibility for the delivery of design implementation of facilities-related projects which will involve project team management and the coordination of activities/tasks/issues on sub-project
  • Ensuring that all work is conceptualised, planned, executed and controlled using the methods and templates provided by the division
  • Ensuring that all work is assesses in terms of risk, benefit, value and cost and all these elements reported on regularly as work is performed
  • Scheduling and managing project stakeholder meetings and workshops as required by the specific project
  • Effectively managing project budgets
  • Effective manage project procurement according to the standards of the department and the policies of the business
  • Providing regular clear, accurate and concise reporting
  • Ensuring that all projects has an appropriate communication plan and that stakeholders affected by work are kept informed
  • Ensuring that milestones are achieved and that deliverable are provided and signed off
  • Ensuring that projects are signed-off after completion and that lessons learned are shared with the team

Requirements

Qualifications

  • A tertiary education (diploma or degree or equivalent) in office design an/or, facilities management
  • Recognised project management training
  • Recognised project management certification (PMP or Prince2 for example) is preferred
  • Office design and AutoCAD training
  • Facilities management training

Experience

  • At least 5 years’ hands on experience in office design and facilities management operational delivery
  • At least 3 years’ experience in project management in the built environment with a proven track record of successful project delivery
  • At least 2 years’ experience in team management
  • At least 2 years’ experience in managing contractors and suppliers of equipment and services

Kowledge

  • Knowledge of the OHS Act, building regulations and related SABS codes
  • Knowledgeable in office design, fit-out and furniture as well as ergonomics
  • Knowledge of project lifecycle and project management tools and techniques
  • Knowledge of the construction services industry

Competencies required

  • MS Office (especially Outlook, Word, Excel and PowerPoint)
  • Revit/AutoCAD
  • Microsoft Project (MSP)
  • Ability to manage projects
  • Good command of the English language, both written and spoken
  • Communication skills
  • Presentation skills
  • Team management and leadership
  • Goal orientated and self-directed, proactive, results and deadline driven
  • The ability to adapt to new situations quickly and to function professionally under pressure
  • Willing and able to make decisions and take the initiative
  • Well organised with a structured and approach

Kindly note, if you have not heard from us within two weeks of your application please consider it unsuccessful.

Position Type

Permanent

Work Level

Mid-Level

Salary

Market Related

Industry

Insurance

Salary Type

Monthly

Package

Cost To Company

Affirmative Action

Yes

Geographic Location

Gauteng - Centurion