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Scheme Coordinator (Temporary)

Vacancy Details

Reference No.



Our client, an esteemed financial services provider is currently seeking an individual to assume the role of Scheme coordinator. The successful incumbent will be responsible for providing secretarial and administration functions, to ensure the effective and efficient running of the Scheme.


  • Generate and prepare a variety of correspondence and materials and where necessary produce reports for the Scheme Secretary.
  • Ensure that Board resolutions are signed and up-to-date.
  • Take minutes at meetings scheduled by the Scheme Secretary office and ensure that minutes are signed off as required by legislation.
  • Prepare and bind packs for the Board of Trustees and its Sub-Committees and send timeously to respective individuals.
  • Organise all the logistical arrangements of meetings in an effective and efficient manner and ensure the documentation and distribution of the Board and its sub-committee minutes.
  • Sort, read and annotate incoming email and documents and attach appropriate files to facilitate necessary payments.
  • Maintain filing and record management systems and other office flow procedures to ensure easy retrieval of records.
  • Assist the Scheme Secretary to coordinate Board deliverables.
  • Ensure that visitors are invited to meetings, have the correct directions and details of said meetings.
  • Follow-up on action items as per Board of Trustees and Sub-Committee minutes.
  • Interact and deal with the Scheme’s Board of Trustees.
  • Log calls and liaise with the relevant internal stakeholder to ensure the efficient and effective running of the department.
  • Filter calls that come through to the department and ensure that a responsible person takes control and action on calls.
  • Uphold the image of the office of the Scheme Secretary.
  • Coordinate the flow of information, by providing a central point of contact for internal and external stakeholders.
  • Record and follow up on all escalated queries and complaints directed to the Scheme Secretary.
  • Assist in the preparation of internal and external audit files when needed.
  • Prepare and maintain Scheme Secretary expense report, which may include trustee reimbursement, travel arrangements and stationery ordering.


  • Grade 12.
  • Office Administration qualification (Advantageous).
  • ICSA certification would be an (Advantageous).
  • A minimum of 2 years in a similar role, at an operational level.

Kindly note that if you do not hear back from us within two weeks, kindly consider your application unsuccessful.

Position Type

Temp < 6 months

Work Level



Market Related


Banking/Finance And Investment

Salary Type



Cost To Company

Affirmative Action


Geographic Location

Gauteng - JHB North