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Team Assistant / Admin Clerk (Temporary)

Vacancy Details

Reference No.

YN-42246

Synopsis

A prominent finance institution is currently seeking an individual to take on the role of Team Assistant / Admin Clerk. The successful incumbent will be responsible for receiving, informing and guiding staff and external partners who will be in contact with the regional office as well as providing logistical assistance and support to staff and visiting missions as and when required.

Description

  • Provide support for the organisation and execution of office events.
  • Manage logistical aspects such as office space, equipment, supplies, stationery etc.
  • Select and disseminate information internally and externally, whenever required.
  • Organise, file and archive administrative documents.
  • Provide administrative support to the regional office, including the management of the filing and document retrieval system.
  • Upon request, take notes at meetings, write letters and prepare minutes. 
  • Maintain an up-to-date directory of partners and suppliers working with office.
  • Perform any other duties as may be required and assigned by the manager.
  • Keep all staff records and files up to date. 
  • Up-date and submit monthly reports on personnel management.
  • Manage office staff benefits in accordance with the human resources policy and instructions.
  • Manage the allocation of office space and furniture to staff.
  • Provide support to management of office vehicles in accordance with the organisations transport policy and instructions.
  • Ensure all administrative documents necessary for the proper functioning of the office and staff are obtained from the relevant authorities.
  • Participate in the procurement of goods and services in keeping with the organisations rules and procedures.
  • Provide support contract and service level agreement management. 
  • Assist in the preparation and monitoring of service providers’ contracts.
  • Keep stock of office supplies and inventory of the organisations property, assets and equipment.  
  • Ensure the quality of the organisation’s facilities in South Africa, including workspaces, property and equipment as well as service provision relating to the upkeep, maintenance and security of facilities according to organisational standards.

Requirements

  • Bachelor’s Degree in Business Administration, Accounting, Public Administration, Procurement and/or Finance.  
  • Membership to an internationally recognised professional administrative and office management body (advantageous).
  • Possess sound knowledge of administration and office-support services and high level of sustained performance, particularly regarding systems and procedures.
  • At least five years of relevant work experience and experience in a similar post in a multilateral organisation or large, private/public-sector company (advantageous).
  • Thorough knowledge and use of all relevant computer software and the ability to help organise data and information retrieval systems.

Kindly note, if you have not heard from us within two weeks of your application please consider it unsuccessful.

Position Type

Temp < 6 months

Work Level

Mid-Level

Salary

Market Related

Industry

Office Support

Salary Type

Annually

Package

Cost To Company

Affirmative Action

Yes

Geographic Location

Gauteng - Centurion