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Operation Assistant (Temporary)

Vacancy Details

Reference No.

YN-42249

Synopsis

A well-established finance institution is currently seeking an individual to assume the role of Operation Assistant. The successful incumbent will be responsible for supporting the Director General and front office staff in the preparation of planning and reporting documents, with particular emphasis on drawing on information maintained on databases.

Description

  • Provide support, facilitation, follow-up and sometimes closure on transactional issues. 
  • Assist the task manager and divisions manager in the execution / implementation of work plans that are in alignment with the business strategy of the department. 
  • Analyse supervision data, monitor disbursement status and arrange follow up and reporting actions as well as monitoring project cancellations, write off procedures and adherence to write-off policies. 
  • Assist in the preparation and monitoring of the division’s administrative budget, work programs, mission schedules and staff movements schedules and participate in the identification of resource requirements and sources of funding.
  • Provide budget analysis reports to the complex management budget coordinator and manager. 
  • Prepare and as needed, gather information and relevant documents for the supervisor regarding issues being discussed or processed by the manager.
  • Provide first-level support to response to staff information requests in areas of responsibility.
  • Execute received instructions and anticipate and inform superior and relevant colleagues of any risk of delay in achieving targets, and take or recommend action to avoid it as per operating procedure.
  • Assist in preparing communication and presentation documents through drafting elaborate memos, spreadsheets, presentations and conduct first-level analyses regarding Department initiatives.
  • Undertake ad hoc inquiries in standard and non-standard databases, retrieve, manipulate and present data and prepare presentation materials.
  • Perform any other duties assigned to by division manager.
  • Participate in the preparation of the annual and mid-year budget review by inputting data and the monitoring thereof. 
  • Support in the organisation and coordination of meetings within the regional Hub, across the organisation and with external clients and partners.
  • Serve as an information resource on status of products and draft a variety of correspondences.

Requirements

  • Hold at least a Bachelor’s degree or its equivalent degree in business administration, management, finance, economics or other relevant fields.
  • Minimum of five years of relevant professional experience in the formulation and implementation of programs and projects, financial and economic analysis of infrastructure projects and programs.
  • The operation assistant will assist effectively that project deliverables are transitioned into day-to-day practices. 
  • Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
  • Competence in the use of standard MS office applications (Word, Excel, Access, and PowerPoint), Knowledge of SAP and internal software such as BPPS, MARS etc.  

Kindly note, if you have not heard from us within two weeks of your application please consider it unsuccessful.

Position Type

Temp < 6 months

Work Level

Mid-Level

Salary

Market Related

Industry

Banking/Finance And Investment

Salary Type

Annually

Package

Cost To Company

Affirmative Action

Yes

Geographic Location

Gauteng - Centurion